Why Should Confidential Information Not Be Sent By Email?

What is the safest way to send confidential information?

How To Safely Share Sensitive InformationSend it in pieces.

Here’s a simple way to send sensitive but not the most confidential of information: Break your message up and spread it over more than one form of communication.

Use a secure service.

Go old school.

Use a flash drive.

Change up your passwords.

Change it up.

Don’t keep a list.Feb 29, 2016.

When should you send a secure email?

E-mail encryption is important especially when sending confidential information. People want to use electronic communication tools also when communicating confidential matters, such as personal data, contract papers, company business secrets and sending different passwords to other parties.

How should an email containing confidential information?

Following a few simple steps will ensure that sensitive information remains confidential: always encrypt sensitive information by making sure the “Encrypted” box is checked before you send it, don’t include confidential information in subject lines, verify that the recipient email address is correct, and confirm the …

Is it safe to send confidential information through email?

So we’ve established sending sensitive data via email is a bad idea. … When data is end-to-end encrypted, only the sender and the receiver have access to the (unencrypted) data. Although using Google Drive, Dropbox or a similar service is more secure than email, these do not use end-to-end encryption.

What information should not be sent via email?

To protect yourself from identity theft or a data breach, here are 5 pieces of information you should NEVER send via email.Your Social Security number. … Your banking information. … Your credit or debit card number. … Login credentials and passwords. … Financial documents.Jul 26, 2016

How do I protect email sensitive information?

Use the “Bcc” (blind carbon copy) line for large numbers of recipients. This protects the email addresses of the recipients by hiding them and makes your email easier to read. Delete email and attachments when you no longer need them. Emails containing sensitive information should be deleted securely.

Is it safe to fax or email personal information?

Email often feels very secure, perhaps more than the fax at times. This is because you won’t have to deal with papers spread all over the place. However, the fax machine is inherently private. … Emails need encryption to remain safe, while the fax is already encrypted.

How do you send a secure email?

Encrypt a single messageIn the message that you’re composing, on the Options tab, in the More Options group, click the dialog box launcher. in the lower-right corner.Click Security Settings, and then select the Encrypt message contents and attachments check box.Compose your message, and then click Send.

How do you share confidential information?

So, here are some basic tips for sending confidential information.Know Your Permissions (and Use Them Wisely) … Don’t Leave the Key Lying Around. … URL Sharing is Your Friend. … Find An Easy, Secure File Sharing Platform.Oct 25, 2016

How do you send information through email?

Write an emailOn your Android phone or tablet, open the Gmail app .In the bottom right, tap Compose .In the “To” field, add recipients. You can also add recipients: In the “Cc” and “Bcc” fields. … Add a subject.Write your message.At the top of the page, tap Send .

Why should you not send confidential information in an email?

Emails are a security risk This creates a series of risks in addition to the threat that the message is send to the wrong person. For example, a cyber criminal might have compromised your account in a phishing scam.

Is email or text more secure?

Text messages (also known as SMS, short message service) and email are both safe, but have limitations to their security and privacy. If confidentiality is critical for your communication, it is best to encrypt your email or use the secure email form on a Web site when available.

How do you protect sensitive information?

5 Key Principles of Securing Sensitive DataTake stock. Know what personal information you have in your files and on your computers.Scale down. Keep only what you need for your business.Lock it. Protect the information that you keep.Pitch it. Properly dispose of what you no longer need.Plan ahead. … Take stock. … Scale down. … Lock it.More items…